Real-time booking for every space
Courts, pitches, rooms, studios — your members see live availability and book instantly. No phone calls, no confusion, no double bookings.
Live availability
See what's free, right now
Your members get a colour-coded calendar showing exactly what's available across every space. No more ringing the clubhouse to check.
- Up-to-the-minute availability across all spaces
- Colour-coded slots — available, booked, and blocked
- Conflict detection prevents double bookings
Simple booking
Booked in three taps
Pick a space, choose a slot, confirm. Members can add other players and guests, and they'll get instant email confirmation.
- Add other club members playing in the session
- Bring guests with automatic fee calculation
- Instant email confirmation sent automatically
Guest management
Guests welcome, fees handled
Set different rates per guest, limit how many guests members can bring, and track payment status — all automatic.
- Tiered pricing per guest (e.g. £6 for guest 1, £4 for guest 2)
- Configurable guest limits per club
- Payment tracking with paid, unpaid, and refund states
Everything you need for space management
Real-time availability
Colour-coded calendar shows available, booked, and blocked slots at a glance. No double bookings, ever.
Book in seconds
Members pick a space, choose a time, and confirm. Instant email confirmation follows.
Guest management
Flexible per-guest pricing, configurable guest limits, and full name tracking for all visitors.
Recurring bookings
Weekly, weekday, or daily recurrence up to a year. Cancel individual sessions or entire series.
Club events
Block time for club-wide events that show on everyone's calendar — separate from personal bookings.
Guest fee tracking
Automatic fee calculation, payment status tracking (paid, unpaid, refund), all in one dashboard.
Getting started
How space bookings work
Set up your spaces
Add courts, pitches, rooms — any bookable facility. Configure opening hours, booking duration, and guest settings.
Members book online
Members log in, view live availability, and book instantly. They get immediate email confirmation.
Manage with ease
View all bookings in one place. Handle cancellations, manage recurring series, and track guest fees.
Benefits
Why clubs love ClubPilot bookings
Save time, reduce admin work, and improve member satisfaction
Reduce admin workload
No more phone calls, emails, or paper booking sheets. Members handle their own bookings 24/7.
Maximise facility usage
Real-time visibility helps fill empty slots and ensures your spaces are used efficiently.
Better member experience
Members love the convenience of booking anytime, anywhere from their phone or computer.
Complete audit trail
Full history of all bookings, modifications, cancellations, and payments for total transparency.
Ready to streamline your space bookings?
Get in touch today to see how ClubPilot can transform how your club manages bookable spaces.
Get in touch for a demo