Every membership, in one place
Let members sign up and renew online, take card and offline payments, and give everyone a self-serve portal, with money paid straight into your club's bank account.
See it in action
One platform, every membership view
Sign-up
New members join in minutes
Share a single join link. New members pick the right plan, add their details and any family, and pay, landing in your member list automatically, with no manual entry for you.
- A public join page with your plans and tiers
- Add family members and dependants in one sign-up
- Pay on sign-up, so members are active from day one
Member records
A single view of every member
Each member has one record with their subscription, payment history, family links, and anything else you need to capture, searchable and always up to date.
- Subscription status and full payment history at a glance
- Link family members under one household
- Custom fields to record whatever your club needs
Renewals
Renewals that take care of themselves
Memberships renew automatically on a saved card, and timely reminders nudge anyone who needs to act, so your revenue keeps flowing without you chasing it.
- Auto-renew on a securely saved card
- Reminder emails before and after a renewal is due
- Spot and recover members about to lapse
Payments
Take payments, your money in your bank
Card payments run through Stripe Connect: your club gets its own account, so money lands directly with you. Recording cash, cheques, and bank transfers keeps every payment in one place.
- Secure card payments incl. Apple Pay and Google Pay
- Stripe Connect pays money straight into your club's bank
- Log cash, cheques, and bank transfers alongside card payments
Member portal
A self-serve portal, in their pocket
Members manage their own profile, family, bookings, and payments online, and add their membership card to Apple or Google Wallet, so it's always with them.
- Update profile, family, and contact details anytime
- View payments, renew, and manage bookings online
- Add the membership card to Apple or Google Wallet
Everything else, included
Online sign-up
A public join page where new members pick a plan, fill in their details, and pay. No paper forms, no manual entry.
Every member in one place
A single record for each member with subscription status, payment history, family links, and custom fields.
Automated renewals
Memberships auto-renew on a saved card, with reminders that nudge anyone who needs to act before they lapse.
Card payments via Stripe
Take secure card payments including Apple Pay and Google Pay, with money paid straight into your club's own bank account.
Offline payments tracked too
Recorded cash, cheques, and bank transfers sit alongside card payments, so every penny is reconciled in one place.
Mobile wallet passes
Members add their membership card to Apple or Google Wallet, always in their pocket, never lost.
Getting started
How it works
Set up your plans
Create your membership types and prices, and connect your bank with Stripe so you get paid directly.
Members join & pay
Share your join link. New members sign up, add their family, and pay online in a few minutes.
Renewals run themselves
Auto-renewals and reminders keep memberships live, while every member self-serves from their portal.
Benefits
Less admin, healthier revenue
Get paid on time, ditch the spreadsheets, and let members do it themselves
Get paid on time
Auto-renewals and reminders keep your subscription revenue flowing without anyone chasing payments by hand.
No more spreadsheets
Member records, renewals, and payments live together, no exporting, copy-pasting, or version-mismatched lists.
Members self-serve
They manage their own profile, family, bookings, and payments online, so your inbox stays quiet.
Money straight to your bank
Stripe Connect gives your club its own account, so membership payments land directly with you, never held by us.
Ready to take the admin off your plate?
Get in touch today to see how ClubPilot can run your memberships, renewals, and payments in one place.
Get in touch for a demo