Stop running your club on spreadsheets and goodwill.
ClubPilot brings your memberships, renewals, bookings, payments, and communications into one place, so you can focus on your club, not the admin.
Everything you need
One platform, every club need
From memberships to bookings, payments to communications. ClubPilot brings it all together so you can focus on what matters: your community.
Membership Management
A single view of every member. Track subscriptions, manage renewals, and let members register and self-serve online.
Learn moreAutomated Renewals
Stop chasing payments. Auto-renew with a saved card, plus reminders that keep your membership revenue flowing.
Learn moreMember Portal
Members manage their own profile, bookings, payments, and family members, anytime, on any device.
Learn moreMobile Wallet Passes
Members add their membership card to Apple or Google Wallet, always in their pocket, never lost.
Offline Payments
Cash, cheques, bank transfers: track every payment method your club accepts, all in one place.
Learn moreOnline Payments
Take card payments via Stripe, including Apple Pay and Google Pay. Fast, secure, and built for clubs.
Broadcasts
Send beautiful emails to smart mailing lists: target active members, juniors, or anyone expiring soon. GDPR consent built in.
Learn moreInsights
See exactly how your emails perform: delivery rates, an audience health score, and who's reachable, all in one dashboard.
Learn moreSpace Bookings
Courts, pitches, rooms: members see real-time availability and book instantly.
Learn moreClasses & Events
Schedule classes, tournaments, socials, and workshops. Members sign up in seconds.
Learn moreIs ClubPilot for you?
Sound familiar?
ClubPilot is built for clubs doing all of this, usually across too many different tools.
If you ticked any of these, ClubPilot was made for you.
Simple setup
Up and running in an afternoon
No consultants, no training sessions. ClubPilot is designed to be intuitive from day one.
Sign up & set up
Create your club profile, add your spaces, and configure your membership types. It takes minutes, not days.
Invite your members
Import your member list or let them sign up through your club portal. Everyone gets instant access.
We'll help you get set up
Most clubs are live within a day. And if anything isn't right, you'll hear back from a real person, not a help article.
"ClubPilot has been transformational for us as a Club. It has given us a modern booking system that is easy to use and allows our members to make court and event bookings really easily. From a Club perspective this has allowed us to keep an accurate track on bookings and the management of guests to the Club, boosting our revenue in the process. Miles has been attentive to our needs and we would have no hesitation in recommending the site to other Clubs."
Coopers Hill Tennis Club
Ready to put your club on autopilot?
Join clubs across the UK who've streamlined their operations with ClubPilot. Get started today. It's free to try.
Why ClubPilot?
Built by someone who gets it
ClubPilot was built because club management software was either too expensive, too complicated, or clearly designed for the US market. We built something specifically for UK clubs: simple enough to set up in an afternoon, powerful enough to run your whole operation. And if something isn't right, you'll hear back from a real person, fast.
FAQs
Frequently asked questions
Everything you need to know about getting started with ClubPilot
What is ClubPilot?
ClubPilot is an all-in-one club management platform that helps clubs manage memberships, automate payments and renewals, handle space and event bookings, and communicate with members, all from one place.
What types of clubs is ClubPilot for?
ClubPilot is built for UK membership clubs. If you're managing members, collecting fees, chasing renewals, sending communications, taking bookings, and trying to keep everything in one place. ClubPilot was made for you.
How much does ClubPilot cost?
ClubPilot has simple, flat monthly plans: no per-member fees and no surprises. There's a free plan for the smallest clubs, with paid plans scaling up as you grow. See full pricing. And founding clubs get 30% off any paid plan, forever.
Can I import my existing member data?
Absolutely. You can import members from spreadsheets or your existing system. Our team will help you migrate your data so you're up and running quickly.
Is my data secure?
Security is a top priority. ClubPilot is GDPR-compliant, with your member data stored securely in the UK. We use encryption, regular backups, and role-based access controls to keep your club's data safe.
How do I get started?
You can start for free in minutes: choose a plan on our pricing page and you're up and running. Prefer a chat first? Email us and we'll help you get set up.
Get in touch
We'd love to hear from you. Drop us an email and we'll get back to you to see how ClubPilot can help your club.
Email ushello@clubpilot.co.uk